Sign, Send, and Follow Outbound eFaktura
Sign confirmed sales invoices with the local signer, send them to UJP, and act on rejected or failed documents.
A confirmed sales invoice or credit note appears in the eFaktura workspace when eFaktura is enabled for the company. From there you sign it, send it to UJP, and follow its status.
You need: access to the eFaktura workspace, your own signing certificate set up, and the local signer running with your USB token. If something is missing on this computer, the status button at the end of the toolbar offers Set up signing.
Sign and send
The quickest way is on the invoice itself: choose Sign and send. A saved draft says beside the button whether it is Ready for eFaktura or how many things are missing.
Or open eFaktura: documents waiting for your signature are at the top. Each row has its own Sign and send button. The button above the list, for example Sign and send all 3, takes them all.
Prospect asks once, naming the invoice, the customer and the amount. Anything that still stops the invoice is listed there with its fix beside it. Confirm.
Type the token PIN in the signer window if it asks. The documents are signed and sent to UJP one at a time.
The Status column changes from Waiting for you to Sent, and to Done once the customer has answered.
When a document is rejected or fails
Outgoing documents that UJP rejected or that could not be sent show Problem, right under what waits for you; the Status filter shows only them. Open one to see what happened and what remains.
| Status | What to do |
|---|---|
| Waiting for you | Sign and send it, or do what the row's button says. |
| Sent | Nothing. UJP has it; the answer arrives with the next check. |
| Problem | Read the line under the status. If UJP refused the document, fix what it names and choose Try again, or Withdraw it and issue a corrected invoice. |
| Done | Nothing more to do. |
If UJP did not answer at all, Prospect cannot tell whether the document arrived. It does not offer Try again then, because sending twice could file the invoice twice; the next check settles it.
Good to know
- A confirmed invoice in Prospect is not yet an accepted eFaktura. UJP is authoritative for receipt and final processing; Prospect shows the status it last synchronized, with the time in the status button at the end of the toolbar.
- News from UJP arrives with a check, and UJP wants every check signed. Prospect checks by itself on any page while your token is unlocked; the refresh button next to the search does it at once.
- Send each document once. If you are unsure whether it arrived, use the refresh button and look at its status instead of sending again.
- PDF and ASiC in the document panel download the document and its signed container for your records.
- Test and live are separate. The status button at the end of the toolbar reads Test environment when you are not on live.
See Mappings and diagnostics when a document is blocked by a missing mapping.
Review and Accept Inbound eFaktura Documents
Review supplier invoices received through eFaktura, resolve mappings, accept or reject them, and continue in Purchases.
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